SJ PAC Policies & Procedures

Enrollment

Main Season (September through May) – Enrolls from May through December.
Summer Session (6 weeks/Dates vary) – Enrolls from March through the start of classes.
Summer Camps (3 days/weeks vary) – Enrolls from March through the start of camp.
Theater Camps (days/weeks vary) – Enrolls from March through the start of camp.

Registration/Enrollment Fees are non-refundable

Studio J PAC reserves the right to alter this schedule by adding, dropping, or adjusting any class times but will only do so if absolutely necessary. We will notify affected clients of these changes by email.

REGISTRATION

Class sizes are limited and fill up quickly. Registration will be accepted on a first-come, first-served basis. A registration fee is due at the time of enrollment to hold your child’s spot. For these reasons, you may wish to register as soon as you know your fall schedule. Once registration is received, a place will be reserved for you. By holding your spot, others may be prevented from joining the class, so please notify the studio immediately if you need to change or drop a class.

Policy

Studio J PAC reserves the right to modify this schedule by adding, dropping, or adjusting class times, but only when absolutely necessary. We will inform affected clients of these changes via email.

Prior to enrollment, it is essential to review and comprehend all Studio J PAC policies and procedures. Acceptance of these policies, available on our website www.studiojdanceok.com under the INFO tab and during the enrollment process, is a prerequisite for enrollment. Please feel free to contact us with any questions or concerns regarding these policies before registering for any classes.

Tuition

Studio J strives to make things as easy as possible for busy families. We do this by streamlining our recital and costume fees into one payment. Our dance season runs like a standard school year, beginning in September. Program rates are based on the total season’s program, not a specific number of classes within a month, and are conveniently divided into 9 equal payments. Studio J theater season runs from September through April. Just like our dance season, we have Included class tuition and production fees Into one payment and divided It Into 8 equal payments.

Discounts: SJ offers a 5% discount on multiple classes and a 10% active duty military discount. Please notify us of the military discount.

PLEASE NOTE - There is no such thing as taking a month off. Monthly payments are for a portion of the year, not a specific month of lessons, and a space is reserved for your child in a specific class based on this schedule. Therefore, tuition payments will be charged monthly regardless of whether you attend the scheduled class or until we receive your written discontinuation notice.

SJ offers no refunds, deductions, or credits for missed or discontinued classes. You may, however, attend a make-up class if you must miss your own, due to illness or other circumstances. Although the studio will be closed for some holidays during the dance season, these are not paid classes and do not need to be made up. Students must complete the full dance year to receive their recital costumes.

Camp fees are non-refundable. However, with notification at least 24 hours in advance, we can credit your account to be used for future classes.

There is a $25.00 charge on all returned checks and checks will not be processed more than once. A $10.00 late fee will be added to accounts not paid by the 15th of each month. Any student whose account is past due 30 days will not be permitted to participate in class the following month until tuition is current, including any late fees and/or penalties. Any student whose account is more than 60 days past due forfeits their place in class and will be required to pay any past due fees and then enroll as a new student if space permits.

To drop a class mid-season, you must submit an email request and receive a confirmation of drop from the front office. Confirmation will be sent as soon as any current or past due charges are resolved. Drops must be received before the first calendar day of the following month or full tuition will be owed for that month. If you drop mid-season, any paid Event/Recital Fees up to that point, as well as costumes will be forfeited.

Automatic Payment Plan:

Accounts will be set up using a convenient automatic payment plan. Fees will be withdrawn on the 5th of every month. At the time of registration, you will choose to have your Visa, Master Card, or Discover automatically charged for the remaining payments.

Class Drop Procedure

To drop a class for any reason BEFORE the season starts, please submit an email or call the office. Enrollment fees are non-refundable and non-transferable.

If you need to stop your year's tuition obligation to Studio J for any reason, please submit a written notice to the office at least 30 days before you plan to discontinue. Upon receiving your notification, we will deactivate your Automatic Payment Plan. Please be aware that if you discontinue in the middle of the month, you won't receive a refund for classes you didn't attend. Any current or past due balances must be settled immediately upon dropping. It's important to note that non-attendance doesn't count as a dropped class, and all charges will still apply. All drops must be processed through the Studio J office.

Communication

Email is our primary means of business communication at Studio J PAC. To stay informed, you must register using a primary email account that you will check regularly. We will also use social media to send out urgent notifications and updates, so like and follow us on your preferred platform! Finally, we encourage all of our students to subscribe to your class’s Band App. You will be invited and given a link near the start of the season, and this will be how your instructor communicates with you by posting pictures, videos, and performance info.

Private Lessons

Studio J offers private lessons to individuals and small groups. Payment is due at the time of the private lesson, payable to Studio J School of Dance. All cancellations or reschedules require a 24-hour notice. Privates missed without 24-hour notice or no-shows will be charged the full price of the scheduled service. Multiple no-shows will result in the denial of bookings.

Attendance

There are no refunds, adjustments, or credits for missed classes; however, make-ups may be allowed if the missed class is offered at another time. Please call the front desk to arrange for a make-up class. Dress rehearsals are mandatory; please communicate any conflicts with your instructor as soon as possible to avoid exclusion from any performance. If your student will be missing class for any reason, please call the Studio J office so instructors can be notified.

Recitals

Studio J Family Christmas Celebration – Beginning Combo through Intermediate dancers will perform in a free program for immediate family only. All students wear all black with a snow hat, gloves, and appropriate shoes. Studio J Christmas shirts may also be worn.

Spring Recital - All performers will receive 4 free tickets to their show. Additional tickets can be purchased for $6. Costume selections are entirely up to the instructors' discretion and ordered by Studio J. Next year’s recitals are TENTATIVELY scheduled to fall from May 12th through May 22nd at Studio J PAC. More specifics will be provided in the fall.

Closings

Studio J generally follows the Edmond & Deer Creek Public School calendar; however, there are exceptions. Please check email and/or social media for any closings and cancellations. Studio J has one snow day already built into the schedule. Make-up classes for weather-related closings will be provided whenever possible, but they are not guaranteed.

Dress Code

Studio J Performing Arts Center requires that all dancers wear the appropriate attire for their specific classes. In addition to the clothing requirements listed below by class, hair should be pulled back out of the dancer’s face for all classes. Dance shoes, including Hip Hop sneakers, should NEVER be worn outside as this can ruin shoes and damage the dance floors. Please mark your dancer’s name on all of their dance shoes to prevent mix-ups during in-class shoe changes and performances. No jewelry, with the exception of stud earrings, should be worn in class.

Dress Code Requirements

Parent Participation Policy

At Studio J, we understand that young children may need a parent’s assistance to feel comfortable when first joining a class. For this reason, parents are welcome to help their child ease into the room during the initial classes. However, we encourage children to acclimate to the class environment independently after a few weeks.

Parents who attend class with their child are asked to focus solely on their child’s needs. While keeping your child calm, we also ask that you gently encourage them to participate in class activities. Once your child becomes more comfortable, we kindly request that you move to the side and observe, allowing your child to begin participating independently. The goal is for your child to feel confident enough to enter class independently in the following weeks.

We also ask that parents refrain from talking with other parents during class, as it can be a distraction to students and teachers. We aim to foster an environment where all children feel supported as they develop independence and confidence in class, understanding that each child will adjust at their own pace.

We appreciate your cooperation in helping us create a productive and supportive learning atmosphere for all students.

Sick/Injured Child Policy

For the protection of all students, staff, and their families, please do not bring your child to dance if you observe any of the following symptoms:

Nasal discharge that is green or yellow
Complaints of ear pain
Consistent cough
Severe sore throat
Eyes that are pink, burning, itching, or producing discharge
Diarrhea or vomiting
Fever

Dancers must be symptom-free for at least 24 hours following fever, vomiting, or diarrhea before returning to class. Call-ins are appreciated!

If a dancer is injured in class, a report will be filled out at the front desk, and a parent will be notified. Injuries that occur outside of dance should also be reported to the front desk. A doctor’s note may be required before the dancer returns to class, depending on the injury. Students with injuries are permitted to sit and observe class until they are cleared to participate.

Studio J cannot dispense medications of any kind, including over-the-counter analgesics such as aspirin or Tylenol.

Studio Rules

-Dancers are expected to respect all instructors, staff, and fellow dancers at all times.
-Gum, candy, food, and drinks (other than water) are not permitted in the dance rooms.
-Cell phones must be turned off and placed in cubbies during class.
-All personal belongings should be labeled and kept in cubbies during class – Studio J is not responsible for lost or damaged items.
-Dancers may not enter dance rooms until invited by the instructor, and children may NOT play in open dance rooms.
-Contact information, including emergency contacts, must be kept current on your dance account – please inform the office of changes.

Please Note

Studio J reserves the right to refuse service and/or admission to any individual. All schedules are subject to change based on enrollment and staff availability. A Studio J representative will contact those involved in canceling, rescheduling, or combining any classes.

At Studio J we care about your family. If you have any questions or concerns that cannot be resolved by the front desk staff, please feel free to make an appointment with the owner, Meredith Powell, or your student’s instructor. Please refrain from discussing issues between classes to ensure your concerns are given the full attention they deserve.

Thank you for your cooperation!

Liability

By registering, all participants and guests of Studio J confirm that they are aware of and understand the nature of the event and the activities offered. In addition, all registrants agree to comply with all Studio J policies and safety regulations contained herein. Studio J, the instructors, and staff are not liable for personal injury or loss and/or damage to personal property of any participant or guest. Students retain the right to decline participation in any activity. Please inform your instructor of any physical limitations or disabilities and consult your physician before participating in any activity at Studio J. Further, I understand and acknowledge that because of the physical nature of dance, there may be physical contact between instructors and students during classes or other activities. I understand that at times, for proper instruction and safety, physical contact is required and necessary.

Photography/Video Release

I hereby give permission to Studio J School of Dance to take photographs, videos, films, and/or audio recordings of my children or me. I consent to the use of such materials for promotional purposes by Studio J School of Dance.